Positions

OUR MISSION:

Inspiring a passion for innovation to transform curiosity into possibility.

OUR VISION: 

Empowering people to explore how they can improve our world.

OUR VALUES:

Curiosity: Wonder by asking bold questions, challenging assumptions, and seeking new perspectives. Center diverse voices to ensure exploration is equitable and relevant.

Creativity: Try and discover by generating, testing, and refining ideas. Take risks, learn from failure, and think outside of the box to create solutions that reveal unique possibilities.

Collaboration: Share by combining strengths, engaging partners, and building toward shared outcomes. Work across teams, communities, and volunteers to co-create adaptable solutions that are stronger, more inclusive, and more impactful together.

EQUAL OPPORTUNITY EMPLOYER:

The Bakken provides equal employment opportunities for all persons regardless of age, race, color, religion, creed, national origin, marital status, familial status, sex, gender identity and/or expression, pregnancy, sexual orientation, disability, veteran status, genetic information, status with regard to public assistance, or any other characteristic protected under federal, state, or local law. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

Position Overview:

This position will keep records of financial transitions for the organization. Reconciles and balances new accounts and may perform various other duties pertaining to financial transactions.  This position plans, coordinates and implements multiple HR functions which can include benefits, compensation, hiring records, payroll processing, onboarding, and other human resource related activity.

ESSENTIAL DUTIES & RESPONSIBILITIES

Accounting – 60%

• Process accounts receivable; create invoices and sales receipts, receive payments, follow-up monthly on overdue receivables.

• Maintain accounts payable; record incoming bills, accurately code to proper accounts, pay bills/post payments, ensure proper approvals are obtained per organizational policies.

• Interact with all museum personnel regarding payables and receivables in their department(s).

• Maintain and monitor financial records for accuracy, use bookkeeping software to post up to date financial transactions, generate financial reports.

• Record inventory purchase orders and receiving orders and reconcile inventory monthly.

• Reconcile program revenue and contributed revenue between donor database and financial software.

• Comply with local, state and federal government reporting requirements and tax filings. Coordinate with third party tax professional for the completion of the 5500. Prepare 1099-NECs annually and submit sales tax returns quarterly.

• Reconcile monthly credit card statements for museum personnel. Interact with museum personnel to obtain missing receipts in a timely manner.

• Assist with month-end close.

• Assist with preparing supporting documents for annual audit.

• Oversee and maintain company insurance to include Workers' Compensation and fire, health, long-term disability and other benefits as applicable to proper program.

Human Resources – 40%

Human Resources

• Prepare and process bi-weekly payroll in conjunction with outside payroll service.

• Communicate with staff regarding payroll submission/timecards/PTO requests/manager approvals.

• Maintain accurate records and reports of payroll transactions.

• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.

• Prepare, submit and record 403(b) plan contributions.

• Allocate payroll, health insurance and other benefits to programs and grants.

• Coordinate with Marketing and Communications Manager to post job descriptions on various job boards.

• Onboard new employees; create offer letters, issue background checks, set up into payroll system.

• Accurately and timely update payroll platform with any changes to personnel

• information including new hires, terminations, and changes to pay rates.

• Coordinate renewal discussion with benefits broker.

• Administer open enrollment annually, completing appropriate paperwork and updating information as needed.

• Complete annual Worker’s Compensation audit.

• Maintain employee handbook and process updates as needed

• Process termination paperwork in an accurate and timely manner.

• Distribute exit interviews and coordinate COBRA continuation for terminating employees.

• Maintain personnel files and all human resource files and records with integrity and confidentiality.

Other duties as needed or required

• Perform other duties as needed or required which are within the position's scope.

Diversity, equity, accessibility, and inclusion

Diversity, equity, accessibility, and inclusion (DEAI) are core functions of all positions at the Bakken Museum. While some roles may have more specific responsibilities, the items below are a part of everyone's role at the museum:

• Demonstrate a commitment to DEAI through continuous personal development, modeling inclusive behaviors, and proactively managing bias to help cultivate and promote a culture of inclusivity and belonging for all staff.

• Proactively work on your own and collaboratively with other museum staff to ensure equitable and representative experiences for all museum visitors and program participants.

POSITION REQUIREMENTS:

• 1-3 years bookkeeping experience or a combination of equivalent education and experience, preferably with a non-profit organization.

• Proficient with QuickBooks accounting software and Excel

• Experience with CRM database preferred but not required

• Ability to work independently and within a team environment

• Superior customer service skills.

• Exceptional written and verbal communication skills.

• Ability to work on a variety of projects simultaneously

• Excellent attention to detail

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to sit and/or stand for up to 8 hours per shift.

• Ability to move through and access all areas of the buildings and grounds including stairs, indoor and outdoor areas, and small spaces.

• Ability to manipulate computers, office equipment, folding chairs and tables, and similar items related to an office environment.

TRAVEL:

None.

The above statements are intended to describe the general nature and level of work performed by the staff member assigned to this position. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The Bakken Museum is committed to pay equity. The Bakken Museum provides pay grade transparency, and benchmarks pay grades and compensation compared to market. In addition to salary, The Bakken Museum offers a comprehensive benefits package for full time staff and part time staff working over 20 hours including employer matched 403(b), employer sponsored health & dental insurance, paid parental leave, and PTO.